PRIVACY NOTICE

Ministry of Colours Ltd trading as Care Fundraising Supplies

We respect your privacy and are determined to protect your personal data. The purpose of this privacy notice is to inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from). We’ll also tell you about your privacy rights and how the data protection law protects you.

Who we are and important information.
The personal data we collect about you.
How we collect your personal data.
How we use your personal data.
Who we share your personal data with.
International transfers.
Data security.
Data Retention.
Your Legal Rights.
Changes to this notice and your duty to inform us of changes.
Queries, requests or concerns.

1. Who we are and important information

What is the purpose of this privacy notice?

This privacy notice aims to give you information on how we collect and process your personal data through your use of this website, including any data you may provide through this website when you sign up to receive information from us, enquire about our products or services, or contract with us as a customer or supplier.

This website is not intended for children and we do not knowingly collect data relating to children.

You must read this privacy notice together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.

Data controller(s)

Ministry of Colours Ltd is the controller and responsible for this web site and your personal data (collectively referred to as ["COMPANY"], "we", "us" or "our" in this privacy notice). Our contact details are Unit 9 Springfield Mills, Dale Street, Longwood, Huddersfield, HD3 4TG, United Kingdom; email address hello@carefundraisingsupplies.com, telephone +44 [0]3303213996. For all data matters contact our data protection officer using the above details.

Third-party links outside of our control

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements.

When you leave our website, we encourage you to read the privacy notice of every website you visit.

2. The personal data we collect about you

Personal data, or personal information, means any information about an individual from which that person can be identified. You can find out more about personal data from the Information Commissioners Office.

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows:

Identity Data may include your title, first and last name, user name, gender.
Contact Data may include correspondence address, delivery address, email address, telephone number or social media handles.

We also collect, use and share aggregated data such as statistical or demographic data for any purpose. aggregated data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. for example, we may aggregate your usage data to calculate the percentage of users accessing a specific website feature. however, if we combine or connect aggregated data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.

We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data), nor do we collect any information about criminal convictions and offences.

If you fail to provide personal data

Where we need to collect your personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.

3. How we collect your personal data

We may use different methods to collect data from and about you including:

Directly. You may give us your identify, contact and financial data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:

Seek to contract with us for the provision of products or services;
Create an account on our web site;
Connect with us using social media platforms;
Subscribe to our newsletter;
Request marketing information from us

Indirectly. Through publicly available sources of information such as the internet.

4. How we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

Performance of Contract this means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
Legitimate Interest this means the interest of our business in conducting and managing our business to enable us to give you the best service and products and the most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting our data representative using the contact details given above.
Comply with a legal or regulatory obligation this means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.
Direct marketing where we have not contracted with you a s a supplier or customer, we rely on your consent to send you direct marketing or contact you about products or services we offer which we feel may be of interest to you, unless you have provided your personal data through publicly available sources of information. We will not contact you by telephone if you have registered your phone number with the Telephone Preference Service. You have the right to withdraw consent to marketing at any time by contacting our data representative using the contact details given above.

Purposes for which we will use your personal data

We have set out below a description of all the ways we may use your personal data, with the legal bases we rely on to do so.

Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact our data representative using the contact details given above if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.

Purpose/Activity	Type of data	Lawful basis for processing including basis of legitimate interest
To register you as a new customer and to transact business with you as part of our ongoing relationship	(a) Identity (b) Contact	Performance of a contract with you
To provide you with information about goods and services	(a) Identity (b) Contact	Legitimate interest to inform you about our products and services because you have signalled your interest to us or because we believe they may be of interest
Legal obligation	(a) Identity (b) Contact	Legal requirement to retain your personal data, for example, as part of our obligation to comply with financial reporting standards

Marketing

We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising.

When we send you direct marketing emails, we will provide an easy mechanism to opt-out of future communications;
When we contact you by other means, you have a right to ask us not to contact you again by contacting our data representative using the contact details given above.

We have established an internal data protection policy so that any request not to contact you for marketing purposes is processed in accordance with the law and your rights.

Promotional offers

We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on which products or services we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you.

You will receive marketing communications from us if you have requested information from us or purchased goods or services from us or if you registered for a promotion and you have not opted out of receiving that type of marketing communication or all marketing communications.

Third-party marketing

We do not share your personal data with any third party for marketing purposes.

Opting out

You can ask us to stop sending you marketing messages at any time following the opt-out links on any marketing message sent to you or by contacting the data representative using the contact details given above.

Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of making a product purchase, enabling us to improve our service to you, or otherwise enabling us to perform our contractual or legal duties.

Cookies

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. [By continuing to browse the site, you are agreeing to our use of cookies.]

A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer's hard drive.

We use the following cookies:

Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, over which we have no control. These cookies are likely to be analytical/performance cookies or targeting cookies.

You are able to block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site.

Change of purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact our data representative using the contact details given above.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required by law or permitted by law and compatible with your rights.

5. Who we share your personal data with

We may have to share your personal data external third parties set out below for the purposes set out in the table in paragraph 4 above.

Providers based in the United Kingdom, European Union or United States of America who provide IT and system administration services.
Professional advisers acting as processors including lawyers, bankers, auditors and insurers based in in the United Kingdom, European Union or United States of America, or from time to time other unspecified countries who provide consultancy, banking, legal, insurance or accounting services.
HM Revenue & Customs, regulators and other authorities acting as processors based in the United Kingdom who require reporting of processing activities in certain circumstances.
Third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

6. International transfers

Some external third parties with whom we contract in order to provide you with the best service we can are based outside the european economic area (EEA) and so their processing of your personal data will by necessity involve a transfer of data outside the EEA.

Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by implementing safeguards. These involve careful supplier selection and verification in order to confirm that your personal data will be treated according to the spirit of this policy and in accordance with the law.

If you would like further information on the specific mechanism used by us when transferring your personal data out of the EEA, please contact our data representative using the contact details given above.

7. Data security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

8. Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

By law we have to keep basic information about our customers, including contact, identity, financial and transaction data, for six years after they cease being customers purposes.

In some circumstances you can ask us to delete your data: see Your legal rights below for further information.

In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in order to improve our service to you in which case we may use this information indefinitely without further notice to you.

9. Your Legal Rights

Unless subject to an exemption under the data protection laws, you have the following rights with respect to your personal data:

The right to request a copy of the personal data which we hold about you;
The right to request that we correct any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary to retain such data;
The right to withdraw your consent to the processing at any time, where consent was the lawful basis for processing your data;
The right to request that we provide you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), where applicable 9i.e. where our processing is based on consent or is necessary for the performance of our contract with you or where we process your data by automated means);
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to object to our processing of personal data, where applicable i.e. where processing is based on our legitimate interests (or in performance of a task in the public interest/exercise of official authority); direct marketing or processing for the purposes of scientific/historical research and statistics).

If you wish to exercise any of the rights set out above, please contact our data representative using the contact details given above.

No fee required – with some exceptions

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable admin fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Time limit to respond

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

10. Changes to this notice and your duty to inform us of changes

This version was last updated on 04/093/2021. Historic versions of this notice can be obtained by contacting our data representative using the contact details given above.

To ensure full compliance with the law, your rights and to help us provide you with the best possible service, please keep us informed if your personal data changes during your relationship with us. It is important that the personal data we hold about you are accurate and current.

11. Queries, requests or concerns

To exercise all relevant rights, queries or complaints in relation to this policy or any other data protection matter between you and us, please in the first instance contact our data representative using the contact details given above.

If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England, UK.

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